Summary
Manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school.
Primary Responsibilities
- Plans, establishes, and supervises the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials
- Supervises clerical work related to such matters as attendance, curriculum, personnel, organization, budgeting, accidents, student grades, and special programs
- Performs secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes
- Utilizes and supervises the use of applications software to conduct school business including attendance, personnel matters, and secretarial duties
- Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others
- Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records
- Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys
- Organizes and maintains files, records and guides
- Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail
- Advises school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff
- May oversee students waiting in the main office of the school
- May provide guidance to volunteers and others working in the school office
- May prepare and proofread class schedules and other materials and supervise their mailing and distribution
- Performs related duties as assigned
QUALIFICATIONS
- High school diploma or equivalent
- Two years experience in an administrative position
Submit Application:
By Email: Please complete the employment application and email along with your resume to: hirebhaprep.org .
To download the application, please visit: https://www.bhaprep.org/careers/