Accredited through AdvancED, a Pre-K to Highschool Islamic school in Plano, Tx. American Montessori Society Affiliate for Primary Montessori (Pre-k 3 to K.G). |
Administrative Assistant: Full Time
Essential Job Functions: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
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Coordinate executive communications, including taking calls, responding to emails and interfacing with parents, students, and staff.
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Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
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Schedule meetings and appointments, ensures executive management is prepared and in possession of materials and information required for meetings, conferences and other scheduled events, maintains list of professional contacts
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Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
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Monitors workflow and assignments, follows up to ensure accurate and timely completion of work
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Maintains customer confidence and protects operations by keeping information confidential.
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Maintain an organized filing system of paper and electronic documents
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Develop and sustain a level of professionalism among staff and clientele
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Prepare reports, correspondence and presentations. Maintains confidential files
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Arrange school events to take place outside of the work place, such as fund-raising events and staff appreciation events, complete special projects and other duties as assigned
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Explain nature of GTA programs, procedures and services to parents; maintains absolute confidentiality of work-related issues, student records and GTA information
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Supports the relationship between GTA and the constituent population by demonstrating courteous and cooperative behavior when interacting with parents, visitors, and GTA staff
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Enthusiastically promotes the Principal/Board’s priorities for the operations of GTA
Knowledge and Skills:
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Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software (i.e. Sycamore Education, Google Drive, Zoom Meet & Webinars)
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Proficiency in collaboration and delegation of duties
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Exemplary planning and time management skills
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Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
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Exceptional interpersonal skills
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Friendly and professional demeanor
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Ability to know and adhere to GTA policies and procedures
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Exceptional skill in organizing work and detail orientation
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Proficiency in making accurate calculations, analyzing data and creating appealing reports, documents and presentations.
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High level verbal and written communications skills, proficiency in English
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Exceptional ability in interacting with people of different social, economic, and ethnic backgrounds
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Attend on and off campus events and meetings
Benefits Include:
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Full time position
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Islamic environment
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Personal days off
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National and Islamic holidays
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25% discount on children's tuition
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Health Insurance allowance
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Professional Development
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Leadership and Growing opportunities