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Manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school.
Plans, establishes, and supervises the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials
Supervises clerical work related to such matters as attendance, curriculum, personnel, organization, budgeting, accidents, student grades, and special programs
Performs secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes
Utilizes and supervises the use of applications software to conduct school business including attendance, personnel matters, and secretarial duties
Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others
Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records
Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys
Organizes and maintains files, records and guides
Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail
Advises school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff
May oversee students waiting in the main office of the school
May provide guidance to volunteers and others working in the school office
May prepare and proofread class schedules and other materials and supervise their mailing and distribution
Performs related duties as assigned
High school diploma or equivalent
Two years experience in an administrative position
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