Thu, 20 September, 2018
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Administrative Assistant
Posted date [2018-Aug-27]  (ID: 1343)
Private non-profit Islamic school, serving all girls in grades 6th - 12th.


Manages school office, perform administrative assistance for school administrators, and responsible for the supervision of the clerical activities of a school.

Primary Responsibilities

  • Plan, establishe, and supervise the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials
  • Supervise clerical work related to such matters as attendance, curriculum, personnel, organization, budgeting, student information system (Sycamore Education), and special programs
  • Perform secretarial duties for a principal such as scheduling appointments, maintaining appointment calendar, receiving visitors, screening telephone calls and mail, and composing communication for school events and activities
  • Utilize and supervise use of application software to conduct school business including attendance, personnel matters, and secretarial duties (Sycamore Education)
  • Review communication, reports, and other items to obtain information from a variety of sources as requested by the administrator to advise necessary actions and to provide information to school personnel, parents, students, and school community
  • Secure and schedule substitue teachers, as well as provide needed information and materials 
  • Orient new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys
  • Organize and maintain files, records and guides
  • Perform miscellaneous clerical work, such as filing, typing, relaying messages, operate office machines, and opening and routing mail
  • Advise school administrators on office procedures, layout, equipment, staffing, and  policies and procedures related to the clerical staff
  • May oversee students waiting in the main office of the school
  • May provide guidance to volunteers and others working in the school office
  • May prepare and proofread class schedules and other materials and supervise their mailing and distribution
  • Performs related duties as assigned


  • High school diploma or equivalent
  • Two years experience in an administrative position
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

  • Ability to analyze and revise operating practices to improve efficiency

  • Detail oriented and comfortable working in a fast-paced office environment

  • Exceptional communication skills

  • Superior organization skills and dedication to completing projects in a timely manner

Submit Application:

By Email: Please complete the employment application and email along with your resume to: hire(at)

Job Title Administrative Assistant
Post Details
Posted By Qalam Collegiate Academy
Job Function Clerical
Start Date September 4, 2018
Salary $10 - $12 hour
Cell Phone 972-437-2526
Email hire(at)
Location Richardson, Texas
Deadline 2018-Oct-03
Sponsorship No
Location Location -> TX - Texas
Job Type Job Type -> Full-time
Classification Job Classification -> Admin - Clerical